Digital Signatures Emerging as a Requirement |
Posted: January 24, 2018 |
In order to cut paper cost and to minimize security issues, the world is moving towards digital signature. Few years ago, we would never have any thought of using digital signatures but now a day's many Government institutions, banks and even telecoms industries are using digital signatures to a large extent. Many businesses are looking for such a solution which can sign documents and files with ease and protection, whilst providing a quick ROI. As online visibility keeps increasing day by day people don't want their businesses restricted due to geographical hurdles. When we talk about such businesses which are spread worldwide, there is need of multiple people signing from different locations across the world as part of an approval system. So in these circumstances there is a need for solutions which allows users to sign different documents easily Digital Signature software. Here are some key features of digital signatures. Multiple Signature Support from dislocated resources: Digital signature does allow you bulk signing solution i.e. you can sign and verify each document independently. It makes the process speedy by allowing multiple people to sign a particular document from different locations. It's normal business practice that documents are signed by multiple signatories in a particular order, usually based on their role. With digital signatures you can also implement the same approach using a hierarchical-based approval process. In this way the process remains the same but more fast, reliable and paperless. Digital signatures can also implement real-world scenarios such as delegated signing where someone signs on your behalf when your are not around, or group signing where anyone from a particular group (e.g. Senior Management Team) can sign a document. Better Automation Process: Many large organizations i.e. insurance companies, banks etc have to send hundred and thousands of statements, policies to be signed and dispatched each month. This process is awkward, very costly and time consuming. In order to get rid of this hectic exercise. Such companies need an automated signing solution which can sign thousands of documents without wasting too much time and without unnecessary human involvement. With digital signature you can do error free document signing in bulk without the wasting of time of your important human resources. It not only save your time and money but also make the process speedy which customers will appreciate. Advanced Security: Ink signatures on paper documents are not secure although we have relied upon them for ages. Ink signatures can be copied, the document text can be changed, and new attachments can be added all without notice to an unsuspecting relying party. With advanced digital signatures you actually get a much more secure solution than paper-based ink signatures. You can in fact prove exactly who e-signed the document, and also the fact that the document has not even changed by a single character since signing. If implemented correctly digital signatures also offer non-repudiation capability where the signer cannot even convincingly deny having signed the document. Furthermore digital signatures based on advanced digital signature Software cannot be copied from one document to another, each time you digitally sign a document a different authentication code is produced which based on your private signing key and all of the documents content. Faster ROI: In current world-wide financial crises, everyone thinks twice before spending money. In any company the expenditure in technology is all about automated and accurate process with less turn-around time.The real cost of paper[LK1] is surprising and also increasing on continuous basis. Digital signatures provide a cost effective solution alternative which a really clear and fast ROI.
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